Program Coordinator

Job Type: Full-time, Remote with 30% Required Travel

Compensation: $45,000 per year

Benefits: PTO, Medical, Dental, Vision, 401K (2% Match)

Location: Hiring in FL, IL, TN, and TX Only

About Us
Total Health Conferencing is a leading medical information company specializing in the creation of tailored content, courses, and conferences for oncology healthcare providers. Our dynamic team of planning experts delivers impactful educational experiences, both virtual and in-person. We are committed to elevating the oncology community through data-driven insights, patient-centric narratives, and inclusive representation.

Position Overview
We are seeking a highly organized and proactive Program Coordinator to join our team. This role is pivotal in ensuring the seamless execution of our medical education programs. The ideal candidate is a detail-oriented planner with exceptional problem-solving skills who thrives in a fast-paced, self-starter environment. If you are passionate about event coordination and have the drive to contribute to a growing organization, we want to hear from you!

Key Responsibilities

  • Program Planning & Execution:
    Support the end-to-end planning and delivery of educational programs, ensuring high-quality execution.

  • Budget Management: Track and maintain program budgets, ensuring cost efficiency and financial accuracy.

  • Stakeholder Collaboration:
    Build and maintain positive relationships with internal teams, external partners, and key stakeholders to meet business objectives.

  • Vendor Coordination: Collaborate with vendors to support strategic objectives and program deliverables, including venue sourcing, catering, and contract processing.

  • Operational Efficiency: Assist in designing procedures to minimize errors and identify areas for improving operational workflows.

  • Growth Support: Contribute to program development initiatives and support the company’s growth trajectory.

  • Adaptability & Problem Solving:
    Manage on-site logistics, proactively solving challenges to ensure a seamless program experience.

Required Qualifications

  • Education & Experience:

    Bachelor’s degree or equivalent experience in Event Planning, Program Coordination, or related fields.

    Minimum of 3 years of experience in activity planning or event management.

  • Advanced Excel Skills:

    Accelerated proficiency in Excel is required

  • Communication Skills:

    Excellent written and verbal communication skills, with proficiency in professional email and social media correspondence.

  • Technical Proficiency:

    Strong computer skills, including advanced knowledge of spreadsheets, word processing, and database management tools.

  • Project Management:

    Demonstrated project management skills with the ability to juggle multiple priorities.

  • Team Collaboration & Independence:

    Ability to work effectively within a fast-paced team environment and independently as a self-starter with minimal supervision.

  • Detail-Oriented & Organized:

    Meticulous attention to detail and strong organizational skills to handle complex logistics.

  • Customer-Centric Approach:

    Showcase a customer-service-oriented mindset with a focus on delivering exceptional experiences.

Preferred Qualifications

  • Experience in the medical education or healthcare industry is a plus.

  • Familiarity with event management software and tools is desirable.

  • Background in strategic communications or marketing support is advantageous.

Why Join Total Health Conferencing?
We are committed to creating meaningful educational experiences that make a difference in oncology care. Our values are deeply rooted in:

  • Data-Driven Insights: Delivering unbiased, evidence-based information.

  • Patient Advocacy: Amplifying the patient voice in medical education.

  • Diversity & Inclusion: Ensuring gender equality at the podium and embracing diverse geographic perspectives.

  • Health Equity: Highlighting disparities in care and promoting equal access to information.

Location Requirement
Please note: We are currently hiring for this position in Florida (FL), Illinois (IL), Tennessee (TN), and Texas (TX) only. Candidates must reside in one of these states to be considered for this role.

Join Us in Making a Difference
At Total Health Conferencing, we believe in the power of education to transform oncology care. Join our team and contribute to a mission that matters.